Topic: Getting Started
Creating a yearbook can be quite a task -- and sometimes trying to manage a group of "helpers" can be just as tough. Luckily, Pictavo has you covered! View your entire team, including other project admins, within Users & Groups.
Create permissions-based Groups and individual Users to keep a watchful eye on project progress and participation. Follow these steps to organize your team and make your job just a little easier!
To create a group, select New Group.
Create a group name, and select which permissions these members will have. Assign and un-assign users to a group in this window, too. Press Save to finish.
Note: The permissions of Users that are assigned to a group will match the group permissions and appear uneditable when editing that individual account.
Whether a Group is created first or not, individual Users can be created at any time. Click the New User button.
Enter the new user’s name, email address and password. If a Group has already been created, this user can be assigned to it. If this user does not belong to a specific group or one hasn’t been created yet, leave them as Unassigned.
Select Next to continue.
Admins select user's specific permissions from any of the following categories:
A: Image Organization
B: Portrait Management
C: Page Creation
D: Coverage Reporting
E: Community Management
Click Next to continue.
Decide which pages this user will be allowed to work on.
A: The cover
B: To assign certain pages, enter them here. Example: 2-12,15,30-32
C: If the user will work on many pages, it may be quicker to “Select All” and deselect those not assigned.
D: Practice covers
E: Practice Pages
Click OK to finish.
Once the account is created, alert the user by sending an email. Select the user then click Send Message.
A default message appears—this can be edited before sending.
TIMESAVING TIP: Create all user accounts and then send one email to all selected users.
NOTE: An email is sent to the email address entered for the selected user(s). Replies will be sent to the email address entered when you logged into Pictavo.