Photo Management

Photos are one of the most important parts of a yearbook. Getting to know all of Pictavo’s Photo Management tools will help you organize smart while you work hard.


The most accessible place to see your photos is in the toolbar of any design area.


Here you’ll see the Candids icon. Every image that gets loaded into Pictavo that is not part of a Portrait Database will be considered a candid.


When you enter the Candids area, you will see all albums that have been created within your project. You will also have the option of adding more albums here.

A – Clicking the New Album icon, creates a new album in any level of your album structure. You can create albums within other albums to help keep your images organized in the way that best suits your project.

B – The Upload button will allow you to load candids into whatever album you’re currently in. If you accidentally load photos to the wrong album, don’t worry! You can move them in the Manage My Photos area.

To get to Manage My Photos, use the button on the main Photos level.


Manage My Photos may open to the All Candids area; if it doesn’t, click Candids. All uploaded candids appear here even if they’re organized into another album. Users can sort photos by Unused Candids or candids Used More Than Once.

You can upload images and organize them later by selecting and dragging to an album OR you can upload images to specific albums by navigating to that album and uploading directly to it.

There are quite a few handy tools available in this area. Take a look at the graphic below for icons and their explanations.


A – In order to use tools in this window, one (in some cases multiple are allowed) photo should be selected. Photo will have a blue border and check box signifying it has been selected.

B & C – Rotate an image 90º in either direction

D – Edit a photo’s title

E – Tag an image with a student’s name or keyword

F – Download image to your computer

G – Preview selected image

H – Delete an image

I – See which pages a photo has been used on

J – See which names or words an image has been tagged with


Pictavo also offers the option of dragging images from your desktop (or folder) directly into whatever album level you’re currently in…


…or the option to drag a photo directly onto your page or into a photo box already placed on your page!


When dragging images onto pages, keep in mind that those photos will live in the Uncategorized album until you move them!

Want to see the Photo Management tools in action? Watch the 6-minute video!