Creating a New Portrait Group

You may find that you need to add a folder to the portrait database, maybe because a teacher was hired mid-year or a pre-K teacher has an AM and PM class.  In order for a portrait to be moved to a new flow group or folder, you’ll need to go to the portrait database and find the portrait in question.

Open the Photos panel, click Manage My Photos and choose Portrait Database. You can also get there from Manage Photos on the Dashboard.


Pay close attention to how your portraits are sorted.
NOTE: You can tell how your portrait database is sorted by looking at the “Grade | Homeroom” text just above the list of portrait groups. Your portrait database is sorted by the one that appears blue. Click the text to change it, if you need it to sort by the alternate option.

Select each of the portraits that will move into the new portrait group and the Portrait Information appears in the lower portion of the Portraits panel. This database is sorted by homeroom, so we need to click on the homeroom field and change it to something descriptive that isn’t already used like “Ramsburg PM” to create a separate group. Click OK.


Pictavo will save the changes and move the portrait into the new homeroom (Ramsburg PM) in the portrait database.
NOTE: If you don’t see the new group or folder, confirm whether you typed into the grade or homeroom field.

Let’s update the previous group “Ramsburg” for the AM group. Select one portrait, click Select All and change the homeroom to “Ramsburg AM”.

Now, go to the page where you’d like to flow these portraits. (In this case, the page for Ms. Ramsburg’s class.) Click the Add Portrait Grid icon to add an empty portrait grid to the page.

Using the Portrait Grid Settings menu, change rows, columns, name placement and spacing as you wish. To use the same grid design on future pages, click the box next to Remember My Changes For Future Portrait Flows.

To change the font, size and color of your text and specify whether you want each student’s first name or last name to appear first, click on Portrait Text Settings. To apply these settings to all future portrait grids you create, click on Remember My Changes for Future Portrait Flows.

You can also add borders and drop shadows to portraits using Effects. Change the shape of all portraits in a grid by dragging and dropping a shape on it.

When you’re ready to add portraits to your grid, click on the grid and then Portrait Flow Settings and Choose Flow Group.

Flow portraits into the grid by choosing the flow group (e.g. grade or homeroom) to be placed in the grid. In this case, choose the students in Ms. Ramsburg’s PM homeroom.

Once the entire group is flowed, it will no longer appear as an option under Choose Flow Group and instead will be under Flowed Groups. Click Flow Portraits and a Portrait Save Warning will let you know that the page will need to be saved first and that you will not be able to undo any previous edits.

With Pictavo’s sophisticated and fully customizable portrait flowing options, designing portrait pages will be easier than ever.