Flowing And Editing Portrait Flows

Whether you're ready to flow portraits, or just want to get to designing, Pictavo has an option for you. Pictavo actually allows you to flow empty, portrait grids onto your page as placeholders if it's not quite time to flow portraits, yet. 
Download this helpful handout and share with your yearbook staff or read on for instructions.

To get started, click on the Portrait icon.

A blank, default portrait grid will appear on your page. First, we'll go through how to add portraits, then we'll customize your grid.

Click on the Group Icon in the Portrait Settings menu.

To add pictures to your portrait flow, click on the Choose Flow Group button.

Depending on how your database was uploaded, the categories for flow group options might be a little different than the example shown. Select the grade/homeroom you'd like to flow first. 

You’ll need to expand the Change Flow Order section to adjust the remaining portrait flow options.

Place a checkmark near Include Teacher and any other roles that should be flowed with this group.
NOTE: When “Before Students” is chosen, the roles will flow in this order: Principal, Administration, Teacher, Assistant, and Student. When “After…” is chosen, this order is reversed.

Check the box near Flow this entire group to multiple pages to flow onto consecutive pages, and then click Flow Portraits.   
Note: Portraits will be flowed into a new grid added to the following pages using the grid options chosen prior to flowing.

A warning will appear, telling you that Pictavo needs to save right now and you won’t be able to undo any changes previously made to your page. Click Save to continue.

Portraits will now fill your template!

To change the size of your portrait flow, just click and drag one of the four blue handles in the corners of your portrait grid and scale until you find the perfect size. Use the Maximize Grid to Page check box and the grid will fill the page while remaining within the safety margins.

Let’s take a look at how you can customize your grid. Go back to the Portrait Grid Settings.

From this window, you’re able to do several things including changing the number of columns and rows, the position of the portrait names, single or two-line names and also the spacing between portraits.

If you like the settings you've landed on so much, you'd like to use them on all the pages in your book, check the Remember My Changes for Future Portrait Flows box. Each time Pictavo drops a portrait grid onto your page, the same settings will be used.

Once you’ve explored the Portrait Grid Settings, click on the Portrait Text Settings. From this menu, you are able to change the font, the size and color of your text along with whether you’d prefer the first or the last name listed first.

If you’d like to add a space to your grid, either double click on the grid OR use the edit icon to access the Edit Portraits menu. . A subtraction sign will appear in the top right corner of each portrait or photo box.

Click the subtraction button on all the portraits or placeholders you’d like to shift. Once you’re finished, deselect your portrait grid to see your changes.

If this group is flowed onto other pages, click the Reflow This Group’s Portraits button. This will re-flow the portraits around the edits that you’ve made to the grid, potentially expanding this section of the portrait flow to other pages containing portraits from this flow group. 

This warning may appear indicating one or more portraits from this group were affected and are no longer flowed. Any time you make a change to a portrait flow, it's important that you proof any portrait flows that may have been attached to it! Click on the blue word "pages" or "Portrait Pages List" to view a list of all portrait pages. Click OK to continue. 

The placeholders will now be deleted and you can now use this space for snippets, headlines or images. If you’d like to add them back, just double click on the grid again and click the plus sign.

If you’d like to change the shape of your portraits, click on the Art button (A). Select the Shapes button (B).

Click and drag your shape of choice onto your portrait flow and...

...Voila!

Watch as Pictavo makes flowing and editing portraits a breeze in this tutorial!