Enabling Shared Photos

Pictavo Community is where parents, students and other community members can go to upload photos for consideration by the yearbook staff and purchase yearbooks, ads and other school products.

By involving community members in the process of collecting photos, you will increase your coverage and sales. Direct parents and students to pictavocommunity.com to start uploading.

As the project administrator, you will manage the Shared Photo settings from Pictavo.

Click or tap on Manage Photos (A), then the three dots (B) next to Shared Photos. Check the Shared Photos Enabled button (C) to allow community members to share their photos with you. 
If you want to limit the number of photos each individual community member can submit or set a cutoff date for receiving them, adjust the Shared Photos Setting (D). The default deadline to upload photos using Pictavo Community is the page submission date displayed on the Dashboard.

Choose whether or not community members should identify who is in the photo. Removing the checkmark next to Shared Photos uploaded are required to identify who is in the photo by filling in “Who’s in your Photo?” will allow images to be uploaded without a student name (tag). If you are monitoring student coverage, you’ll want to tag the images later to ensure the coverage reporting is accurate.

To create albums for community members to upload photos into, click or tap on Shared Photos (1) and then New Album (2) to create as many albums as needed. Album names can range from events (e.g. Homecoming, Prom, etc.) to sports (e.g. Football, Girls Track, etc.) to grades and/or homerooms. 

If your albums are already created and named within the Candids area, don’t recreate them; go to Candids and copy the existing album structure.  
NOTE: Only the main level albums will be copied to Shared Photos. Any sub-albums will not copy over. 

  1. Go to Candids
  2. Click or tap the three dots next to New Album
  3. Click or tap All Albums to Shared

The Dashboard will provide an overview of the contributions made from Pictavo Community and the status of shared photos and ads.

Once community members have uploaded photos, authorized yearbook staff members will find them within Shared Photos. Move any images that will be placed on a page into the desired album in the Candids area.

Select the image or images (1), and click or tap the Move icon (2). 

Create a new folder or select one from the drop down list. Sub-folders are identified with an indentation before the name. Click OK to move the images to the selected album. 

Get the word out that anyone can contribute photos for consideration in the yearbook. Flyers are available—check them out in this article (http://help.pictavo.com/home/community-flyers)